Constitution and By-Laws

Printable SDCCW Constitution and Bylaws 2017

SDCCW CONSTITUTION
ARTICLE I. NAME
This organization shall be known as the Superior Diocesan Council of the National Council of Catholic Women, hereafter referred to as SDCCW.

ARTICLE II. OBJECTIVES
The objectives of this organization shall be:
• To serve as the medium through which the Catholic women of the diocese may speak and act as a unit on all matters of public interest.
• To stimulate the work of existing Catholic organizations of women to greater efficiency and usefulness to meet the needs of the time.
• To render assistance to all Catholic organizations of women in the diocese in their efforts to give service in their respective fields.
• To establish relations with civic and social agencies in the endeavor to create interest in, and aid in the solution of present day religious, civic, social and educational problems.
• To further spiritual and material undertaking which may be recommended to the diocesan council by the Bishop, and to work as a part of the National Council of Catholic Women in the interests of the United States Catholic conference.

ARTICLE III. AUTONOMY
This organization shall not in any way interfere in the government or violate the autonomy of any organization affiliated with it.

ARTICLE IV. MEMBERSHIP
The membership of this organization shall consist of any Catholic woman, any Catholic organization of women, individual membership, and the Sisters’ Forum within the diocese, as defined by the policy of ecclesiastical authority.

ARTICLE V. OFFICE & OFFICERS
Section 1. Eligibility for Office
To be eligible to hold an elected office, a member must:
A. Be a practicing Catholic
B. Have been an active member of the CCW for the past two years

Section 2. The term of office shall be two years. The treasurer may hold the same office for two consecutive terms.

Section 3. Elected Office: The officers of this organization shall be President, President-elect, Secretary, and Treasurer. All officers shall be elected at the spring meeting of the Board of Directors. The President-elect and Secretary shall be elected in even years; the Treasurer shall be elected in odd years.

Section 4. Appointed Office: the President shall appoint the Parliamentarian, Webmaster, Commissioners and all Committee Chairs.

Section 5. Any officer within the meaning of sections 1, 2, 3, 4 shall keep or retain her office and all files until her successor is officially installed; and shall then release to her successor all materials relating to her office by no later than July 1 following installation.

Section 6: Spiritual Advisor: The Bishop of the Diocese of Superior shall be ex-officio Spiritual Advisor of the Superior Diocesan Council of Catholic Women. He may, at his discretion, name some other person to discharge the duties of that office. The Spiritual Advisor shall review and modify any programs or resolutions proposed by the Board of Directors of the Superior Diocesan Council of Catholic Women.

ARTICLE VI. EXECUTIVE COMMITTEE
Section 1. The Executive Committee shall consist of the following:
A. President, President-elect, Secretary, Treasurer
B. Parliamentarian, with voice but no vote
C. Past President
D. Spiritual Advisor

Section 2. The Executive Committee shall have the power to act on behalf of the Board of Directors in emergencies, as determined by the President and in consultation with the Diocesan Spiritual Advisor.

Section 3. With the approval of the Executive Committee and Spiritual Advisor, the President shall appoint a replacement for any vacancy on the Board.

ARTICLE VII. BOARD OF DIRECTORS
Section 1. The Board of Directors shall consist of the following:
A. President, President-elect, Secretary, Treasurer
B. Parliamentarian
C. Webmaster
D. Past President
E. Spiritual Advisor
F. Commissioners and Committee Chairs
G. One Deanery President, One President-elect and one Past President from each Deanery, elected by the respective deanery, with voice and two votes cast by the President and President-elect. The Deanery Past President may vote in the absence of either the President or President-elect
H. Sister appointed by Sisters’ Forum of Superior Diocese with voice but no vote
I. Priests and Consultants, with voice but no vote

Section 2. The Board of Directors shall have jurisdiction over all matters relating to the management of all the affairs of the SDCCW, subject to the final approval of the Bishop of the Diocese or the Spiritual Advisor, appointed by him.

Section 3. Any member of the Board of Directors missing two consecutive meetings without good and sufficient reason accepted by the President automatically loses her power to vote.

Section 4. It is the responsibility of all Officers, Commissioners, and Committee Chairs not attending a meeting to contact the Secretary to obtain all information and material regarding said meeting.

ARTICLE VIII. AMENDMENTS
This Constitution may be amended or repealed or a new Constitution and Bylaws may be made and adopted by the Board of Directors at any annual or special meeting of the Board at which a quorum is present upon a 2/3 vote. Notice of the changes must be sent out by electronic email and/or mail to the Board of Directors at least 30 days before the meeting date.

ARTICLE IX. FUNDS
All funds and properties shall be held under the title of the Superior Diocesan Council of Catholic Women, parent body.

ARTICLE X. RULES OF ORDER
Robert’s “Rules of Order Newly Revised” shall be the authority of parliamentary procedure for all meetings.

SDCCW BYLAWS

ARTICLE I. MEETINGS
Section 1. The Diocesan Council shall meet annually for the transaction of such business as shall be brought before it. The call to the annual meeting must be sent out not less than thirty days before the date of the meeting.

Section 2. The Board of Directors shall meet three times a year: fall, winter, and spring. The time and place to be left to the decision of the Board and announced not less than thirty days prior to the date of such meetings. Special meetings may be called by the President or on written request by at least eight members of the Board.

Section 3. Meeting of the Executive Committee shall be subject to the call of the President or two-thirds of the executive committee. The Executive Committee shall report any meetings or business transacted to the Board of Directors at its next regularly called meeting.

Section 4. Voting at any time shall be confined to members present unless the Board of Directors shall authorize a ballot by mail or phone for a particular purpose.

Section 5. A quorum for the transaction of business shall be as follows:
A. Annual meeting – Representatives of 25% of all affiliated organizations.
B. Board of Directors – Eight members, of whom three shall be officers.
C. Executive Committee – Three members.

ARTICLE II. DUES
Section 1. Annual dues for membership in the Diocesan Council of Catholic Women for each affiliated unit shall be set annually by the SDCCW. Any dues payable shall be made payable to SDCCW and sent to the diocesan Treasurer by December 1st each year.

Section 2. Annual dues for membership in NCCW will be mailed directly to each affiliated unit and individual member by NCCW and are payable to NCCW at the due date specified by NCCW to the address they indicate.

ARTICLE III. COMMISSIONS AND COMMITTEES
Section 1. The purpose of the Commissions and Committees shall be to promote Council endeavors along the lines set down by the Second Vatican Council, the United States Conference of Catholic Bishops and the National Council of Catholic Women.

Section 2. The Commissions of the SDCCW shall be:
A. Spirituality
B. Leadership
C. Service

Section 3. Committees of the SDCCW could include:
A. Respect life
B. Publicity
C. Pax Christi
D. Scholarships
E. Historian
F. Nominating
G. Budget
H. Membership
I. Resolutions

Section 4. The President shall appoint the Chair of each Commission and Committee as set forth in Sections 2 and 3.

ARTICLE IV. REPRESENTATION
Section 1. Each affiliated organization shall be entitled to be represented at the annual meeting by one delegate or her alternate.

Section 2. Each delegate at the annual meeting shall have one vote. No delegate shall be allowed to represent more than one organization.

Section 3. The voting membership of the annual meeting shall consist of the Board of Directors and parish delegates.

ARTICLE V. ELECTION OF OFFICERS
Section 1. Process of Nominations
A. At the Fall Board meeting the President shall appoint a Nominating Committee from the deaneries in the Diocese of Superior. The members of the Nominating Committee need not necessarily be members of the Board of Directors. The Diocesan Spiritual Advisor shall be a member of the Nominating Committee.
B. The Nominating Committee shall present a slate of at least two nominees for each office open for election to the Board of Directors at the Winter Board meeting. Nominees for each office shall be a cross section of the entire diocese as much as is feasible.
C. Qualified nominees shall be called for from the floor.
D. The election of officers shall be conducted by the Parliamentarian and shall be by ballot. If there is only one candidate for office, the vote may be by voice.
E. The President may not be a member of the Nominating Committee.

Section 2. The election shall be held at the Spring Board meeting

Section 3. Voting shall be in person. Each member of the Board of Directors shall have one vote.

Section 4. The President shall announce the results of the election before the close of the meeting.

Section 5. Newly elected officers will assume all duties relating to their office at the beginning of the new fiscal year.

Section 6. The nomination of the Province Director shall be the responsibility of the Nominating Committee every ten years beginning in 1985, and elected at the Winter Board Meeting and according to Sections 3, 4 and 5 above. Her installation occurs at the annual Convention of the National Council of Catholic Women.

ARTICLE VI. DUTIES OF OFFICERS
Section 1. The President shall preside at all meeting of the Diocesan Council, all meetings of the Board of Directors and of the Executive Committee; shall be ex-officio member of all Committees, and shall perform other duties as devolve upon her office. The President shall appoint the chairs of the Diocesan Council’s Commissions and Committees, as specified in Article III of these Bylaws. She shall appoint a Parliamentarian with the approval of the Diocesan Spiritual Advisor to serve during her tenure.

Section 2. The President-elect, upon request or in the absence of the President, shall assume the duties of that office. In case of death or resignation of the President, the President-elect shall assume the duties of the office of President. The office of President-elect shall then be filled by an election to be held at the next immediate Board of Directors meeting according to due process. The President-elect shall perform any other duties the President may assign her at any time. When a member has served her full term as President-elect, she shall automatically become President for a full term upon her installation to that office.

Section 3. The Presidents of their respective deaneries shall promote the interests of the Diocesan Council. It shall be their duty to report annually to the Board of Directors.

Section 4. The Secretary shall keep the minutes of the Diocesan Council and all executive meetings, and shall have charge of all papers pertaining to her office. She shall furnish a typed report of all actions taken by the Executive Committee and Board of Directors at meetings, to all members of the Board of Directors no later than thirty days following said meeting.

Section 5. The Treasurer shall hold all monies belonging to the Diocesan Council in a special account for that purpose. She shall receive Diocesan dues from the parishes if billed. She shall pay all ordinary expenses with the approval of the President. She shall pay extraordinary expenses with the approval of the Board of Directors and/or two-thirds of the Executive Committee. She shall close the books at the end of the fiscal year, June 30, and submit the books to an auditor immediately. The final audit of her term shall be done no later than one month following the annual meeting, so that all convention expense may be taken care of. Immediately after the audit, she shall submit her books and records to her successor.

Upon completion of her term of office, she shall turn over all monies and records to her successor by July 1, after paying all expenses of the annual convention, which have been approved by the President and/or Diocesan Spiritual Advisor.

Section 6. The Parliamentarian shall rule upon matters of parliamentary order and procedure in accord with the Constitution and Bylaws. She shall advise the presiding officer, when requested, on questions of parliamentary law and matters of procedure, and shall serve as a non-voting member of the Executive Committee and voting member of the Board of Directors.

Section 7. The Webmaster is responsible for the maintenance of the Diocesan CCW website and Social Media as well as communicating CCW updates to the Diocese of Superior Webmaster (catholicdos.org/catholic-organizations), and any other duties as assigned.

Section 8. Each officer and chair shall turn over to her successor all books, papers and other property pertaining to her office within thirty days after the expiration of office.

Section 9. Each chair and officer shall render a written report of her year’s work annually, to be entered into the proceeding of the annual meeting. The President shall submit an annual report to NCCW President, and one copy for her file. The Commission Chair and the Province Director shall submit an annual report to the corresponding NCCW Commission Chair and the SDCCW President. Each shall retain one copy for her file.

ARTICLE VII. NATIONAL CONVENTION
Section 1. Registration, transportation, food and lodging expenses incurred at the National convention shall be allowed for the President and the President-elect of the Diocese.

Section 2. Expenses for Officers, Commissioners and Committee Chairs for whom workshops are offered will be reimbursed as the budget allows.

ARTICLE VIII. AMENDMENTS
These Bylaws may be amended or repealed or a new Constitution and Bylaws may be made and adopted by the Board of Directors at any annual or special meeting of the Board at which a quorum is present upon a 2/3 vote. Notice of the changes must be sent out by electronic email and/or mail to the Board of Directors at least 30 days before the meeting date.

ARTICLE IX. RULES OF ORDER
Robert’s “Rules of Order Newly Revised” shall be the authority of parliamentary procedure for all meetings.

 

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